Embedded Files
A structured system that supports consistent AAC decision-making, implementation fidelity, and long-term district use.
OVERVIEW
AccessAAC provides school districts with a standardized framework for Augmentative and Alternative Communication (AAC) system selection, trial implementation, documentation, and ongoing use.
The framework establishes clear processes that teams can follow when considering AAC systems, conducting trials, documenting decisions, and supporting long-term classroom implementation.
AccessAAC is designed to function as an internal district resource that supports consistent AAC practices across schools while allowing clinical judgment to guide individual student decisions.
INTENDED DISTRICT USE
AccessAAC is designed for districts seeking to formalize AAC practices at a systems level.
The framework supports districts that:
Require consistent AAC decision-making across schools and teams
Need clear documentation for AAC system consideration and trials
Want standardized expectations for AAC implementation
Experience inconsistent AAC use or device abandonment
Seek processes that remain stable despite staff turnover
AccessAAC provides districts with a repeatable process that can be used across teams, schools, and years.
DISTRICT VALUE
AccessAAC supports district-level consistency and defensible AAC decision-making by establishing a shared framework for system selection, trials, documentation, and implementation.
Specifically, the framework helps districts:
Maintain consistent AAC decision-making across schools and teams, reducing variability caused by individual preference or staff turnover
Establish clear documentation practices that support IEP development, AAC trials, and administrative review
Reduce implementation variability by defining expectations for AAC use, trial procedures, and data collection
Maintain continuity as staff change by providing stable internal guidelines and documentation tools
Improve alignment between administrators, related service providers, and instructional staff involved in AAC decision-making
Replace informal or inconsistent processes with standardized procedures that can be used district-wide
Support long-term use of AAC systems through clearly defined implementation guidelines
AccessAAC is designed to support both day-to-day AAC decision-making and long-term district planning.
PACKAGE COMPONENTS
District AAC Decision Framework
A structured framework defining:
Student profile considerations for AAC system selection
Inclusion and exclusion considerations for commonly used AAC systems
Documented rationale for system selection and non-selection
Guardrails supporting appropriate system use and implementation
Deliverables
District-branded framework document
Editable internal version
Administrative summary document
AAC Trial Protocols
Standardized trial procedures outlining:
Recommended trial duration
Parameters that remain consistent during trials
Required data points and observations
Criteria for continuation, modification, or discontinuation
Guidance for interpreting trial outcomes
Deliverables
AAC trial protocol document
One-page staff reference guide
Standardized Data Collection Tools
Tools designed to support consistent data collection during AAC trials.
Measures include:
Communicative intent tracking
Mode comparison
Partner-supported versus independent use
Message variety and length
Deliverables
Fillable PDF or Google Doc tools
Staff instructions for use
IEP-Ready Documentation Language
Pre-written language supporting AAC documentation in IEPs and related records.
Includes language for:
AAC system consideration and rationale
Trial outcome documentation
Rationale for non-selection of alternative systems
Implementation expectations
Deliverables
Copy-ready documentation language bank
Organized by common documentation scenarios
Implementation Fidelity Guidelines
Defined expectations for AAC use following system selection addressing:
Required staff practices
Practices to avoid
Modeling expectations
Common implementation challenges
Deliverables
Implementation guide
Administrator-facing fidelity checklist
LICENSING AND PRICING
AccessAAC is licensed annually at the district level.
Pricing is based on district student enrollment to support proportional access and internal scalability.
All annual licenses include:
Full AccessAAC framework
Annual content updates
Version control for documentation
Internal district use rights
Limited support window
License applies to all AAC users within the district during the license period.
Standard District Licenses
Small District License
Up to 3000 students
$5,000 per year
Medium District License
3001 to 10,000 students
$7,500 per year
Large District License
10,001 to 25,000 students
$12,500 per year
Very Large District or Cooperative License
25,000+ students or multi-district agreements
Custom pricing available
SUPPORT SCOPE
Licenses include a limited support window of up to 90 days from the license start date.
Support is provided via email and is limited to clarification regarding:
Interpretation of the framework
Use of the provided documents
Licensing scope and version identification
AccessAAC licenses focus on providing the framework and documentation tools. Individual consultation, training, case-specific guidance, and meeting participation are not included within the standard license.
FREQUENTLY ASKED QUESTIONS
Is this a professional development or training program?
No. AccessAAC provides a district-level AAC decision and implementation framework intended for internal adoption. It does not include live training, workshops, or AAC app-specific instruction.
Who is this intended for within a district?
The materials are designed for district leadership and special education teams responsible for AAC decision-making, implementation oversight, and documentation. The framework supports use by administrators, SLPs, and instructional staff within a district-defined process.
Does this replace clinical judgment?
No. The framework supports consistent decision-making by defining criteria, processes, and documentation expectations. Individual student needs and professional judgment remain central to AAC decisions.
Does this include individual student consultation or case review?
No. AccessAAC does not provide individual student consultations, case-specific recommendations, or participation in meetings.
Can districts customize the materials?
Yes. Districts receive editable versions of core documents for internal alignment with local procedures, within the licensed scope.
Can the materials be used to onboard new staff?
Yes. The internal use license permits districts to use the materials for staff onboarding and internal alignment.
How long does the license last?
Annual licenses provide access to the current version of the materials for the license term, including updates. A limited number of one-time pilot licenses are sold upon request which allow for ongoing internal use of the materials without updates.
Which AAC systems and applications are addressed?
The framework addresses AAC systems commonly used in U.S. school districts at the time of publication. The materials emphasize decision criteria and implementation considerations rather than product endorsement.
Examples of AAC applications referenced for illustrative purposes may include, but are not limited to:
Proloquo2Go
TouchChat with WordPower
LAMP Words for Life
TD Snap
Grid for iPad
CoughDrop
Districts may apply the framework to additional or emerging AAC systems not explicitly referenced.
How is this purchased?
AccessAAC is licensed directly to districts. Pricing reflects district-wide internal use across schools and teams.
NEXT STEPS
District administrators, AAC coordinators, and special education leaders interested in learning more about AccessAAC may submit an inquiry to request the framework overview and licensing information.
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